{"id":6368,"date":"2021-03-18T14:35:38","date_gmt":"2021-03-18T21:35:38","guid":{"rendered":"https:\/\/blog.quickschools.com\/?p=6368"},"modified":"2021-03-18T14:35:38","modified_gmt":"2021-03-18T21:35:38","slug":"pre-fill-auto-complete-online-forms","status":"publish","type":"post","link":"https:\/\/blog.quickschools.com\/2021\/03\/18\/pre-fill-auto-complete-online-forms\/","title":{"rendered":"Pre-Fill \/ Auto-Complete Online Forms"},"content":{"rendered":"
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One of the nice features about the Online Forms<\/a> module in QuickSchools<\/a>, is its ability to reduce work by the applicant by prefilling the fields where possible. <\/p>\n\n\n\n

For example, if you have a form packet with multiple forms, where several forms make references to the same field (like the students name or address), as long as the fields are mapped correctly, once the applicant fills in the field on ONE of the forms, ALL forms within the packet will be automatically filled with the same information. How convenient is that? And it doesn\u2019t stop there!<\/p>\n\n\n\n

We\u2019ve made strides to further improve the experience for applicants. And here we discuss 3 ways where applicants can make use of Pre-Fill functionality within our Online Forms app.<\/p>\n\n\n\n

Mapping Fields to System Fields<\/strong><\/h2>\n\n\n\n

So for users accessing the Online Forms from the Student or Parent Portal, any fields in the Form Packet that are mapped to a system field are automatically filled when the applicant starts a submission from their portal. This is because when parents \/ students access the Online Forms from their portal, the system is able to link the form with a student record, and the system can draw information from the linked student record, and pre-populate any fields mapped to system fields. <\/p>\n\n\n\n

What this also means is that users accessing the Online Forms through a public URL will not get access to this feature. For that, check out the next section.<\/p>\n\n\n\n

Starting a New Application for Public Forms<\/strong><\/h2>\n\n\n\n

We have a new feature released recently that allows users to copy information from a previously submitted form into a new form. In order to utilize this feature, applicants simply need to click on the \u201cStart New Application<\/strong>\u201d link after completing a submission:<\/p>\n\n\n\n

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Applicants can quickly start a new application after submission<\/figcaption><\/figure><\/div>\n\n\n\n

Once you start a new application, you\u2019ll see a \u201cCopy from Previous Submission<\/strong>\u201d button for each form, allowing the user to pre-fill that form with all information previously submitted:<\/p>\n\n\n\n\n\n\n\n

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Use the “Copy from Previous Submission” button when Starting a New Application<\/figcaption><\/figure><\/div>\n\n\n\n

This feature is particularly useful if you\u2019re a parent who needs to submit the same information for multiple students, each having their own online application. Note that this feature includes all fields, not just the mapped fields.<\/p>\n\n\n\n

Copying Form Packets<\/strong><\/h2>\n\n\n\n

Although the previous feature helps for parents who submit information for multiple students at the same time, what about when a student \/ parent returns, and needs to submit similar information year after year. For that, we have the \u201cCopy \u2026\u201d function. More details below:<\/p>\n\n\n\n

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https:\/\/blog.quickschools.com\/2017\/12\/14\/online-forms-copy-archive\/<\/a><\/div>\n<\/div>\n\n\n\n

But in essence, this feature allows you to copy an entire form packet, presumably for a new school year. And when the same user accesses the form packet, the system is able to find the previous submission (from the previous form packet), and transfer data over to the new submission. Users will see an \u201cAuto-Fill<\/strong>\u201d button for each form:<\/p>\n\n\n\n

\"Explore<\/a>
“Auto-Fill” button allows user to prefill the form based on previous submission<\/figcaption><\/figure><\/div>\n\n\n\n

Similar to the \u201cStart New Application<\/strong>\u201d feature, this copy function will also include all fields, not just the mapped fields.<\/p>\n\n\n\n

If you need more information about the Online Form app, please check out these articles:<\/p>\n\n\n\n