{"id":5884,"date":"2020-10-08T14:02:02","date_gmt":"2020-10-08T21:02:02","guid":{"rendered":"http:\/\/blog.quickschools.com\/?p=5884"},"modified":"2023-09-26T21:54:58","modified_gmt":"2023-09-27T04:54:58","slug":"progress-reports-from-gradebook","status":"publish","type":"post","link":"https:\/\/blog.quickschools.com\/2020\/10\/08\/progress-reports-from-gradebook\/","title":{"rendered":"Progress Reports from Gradebook"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\n<p class=\"wp-block-paragraph\">It\u2019s that time of year where you\u2019re scrambling to send parents \/ students some information about their academic performance. In many cases, you can send home a report card via our <a href=\"https:\/\/blog.quickschools.com\/2020\/09\/22\/what-makes-our-report-cards-special\/\">Report Cards module<\/a>. But if you\u2019re looking for something quick and easy, you could optionally send a snapshot of the <a href=\"https:\/\/blog.quickschools.com\/2018\/08\/10\/quickschools-gradebook\/\">Gradebook<\/a>, and use that as a Progress Report in <a href=\"http:\/\/www.quickschools.com\">QuickSchools<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh6.googleusercontent.com\/u5LXmk69O-YCkHieAfxUoTFVnstDMhvK5O0lFQo4O2PeY9AnGA_KuuAjsQyfHofpr4roqjtWPcA_JIb1egRJxUbYbkWwGC_W1WddwEzusu-oH6sxl9Rc4NIYrGSxBIf4mKJaDm3k\" alt=\"student progress report\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s how it works:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is in the Progress Report<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If enabled, Students and Parents can actually access grades from the Gradebook directly from their portal.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Only published and public information is available. So unpublished\/hidden columns and subjects are invisible, as well as any <a href=\"https:\/\/blog.quickschools.com\/2013\/09\/21\/gradebook-comments\/\">Private Comments<\/a><\/li>\n\n\n\n<li>If your gradebook has a published formula, the system will display a running calculation for that formula<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Emailing Progress Reports<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As an administrator, you can bulk email the current Progress Reports from the Gradebooks, from the main Students Listing. Simply select the students via the check boxes on the left, and select \u201c<em>Bulk Email Gradebook<\/em>\u201d from the table menu:<\/p>\n\n\n\n<!--more-->\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/Z5R68_E5w1XrTdZIboXbTnOwfqvDlM2G7NxSwMbJSkYpcsCv34JC7V_uX3WghFfF2LyEX95huK9EGXP3-4e1cvGk0SazZQBTVChZzVBW6EsDU3nwGn5Eydy1ROuTDiVRjdWFhDcv\" alt=\"Bulk Email the Gradebook PDF to students\/parents\"\/><figcaption class=\"wp-element-caption\">Bulk Email the Gradebook PDF to students\/parents<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">You will be asked to confirm the action:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh5.googleusercontent.com\/TFh1ksRA8xuE-ZGwFle9jz2OxbVIp8GydqJGIXQdCxxLXrF9lY2ypoLPAwNudGETW6CKtGtvJ_c-JRjGeCUYyJ8FoVr-5qeuO-fpNFmZ39rbpFwCJkCR5dXPe4gFcjrWZA8m1-je\" alt=\"Confirm Gradebook PDFs to be sent out\"\/><figcaption class=\"wp-element-caption\">Confirm Gradebook PDFs to be sent out<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Customizing the Progress Reports<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Right now, all schools use the same template by default. But our PDF templating engine does allow for customization, similar to the Report Cards. If you\u2019d like to customize your Gradebook PDFs, please contact our support staff. A <a href=\"https:\/\/blog.quickschools.com\/2019\/06\/30\/professional-services\/\">customization fee<\/a> may be applicable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Hidden \/ Beta Features<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">There is a <a href=\"https:\/\/blog.quickschools.com\/2015\/05\/01\/hidden-features-and-private-beta\/\">little known hidden feature<\/a> that allows schools to completely hide subjects from the Gradebook, and consequently from the Gradebook PDF as well. This is useful if you\u2019re not using the Gradebook for certain non-graded subjects. Please contact our support team, if you\u2019re interested in this feature.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh3.googleusercontent.com\/0YelWGHdJoMrTA-s-BfDZKlTmvCuhVrnovcDRIAGjUU_cJ-xUoDgG_KoDzyVSw8DHYVNVbX9C-daD3H4TNUJuRJv_gDmACulgLI_Tk3BI7rY6b2GoLKRN2lLSmXTnYY6kpQPzMg9\" alt=\"Hide certain subjects from the Gradebook PDF\"\/><figcaption class=\"wp-element-caption\">Hide certain subjects from the Gradebook PDF<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Alternatives to the Gradebook PDF<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As mentioned previously, the <a href=\"https:\/\/blog.quickschools.com\/2019\/05\/17\/producing-progress-reports-2\/\">Report Cards module is still an excellent module for producing Progress Reports<\/a>, since progress reports that are generated in the Report Cards module are stored separately under the \u201cReports\u201d tab of the student record. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Gradebook PDF is always generated in real-time. So producing a Gradebook PDF today may be different from producing it 2 weeks from now. So in comparison, versions of the Progress Reports generated from the Gradebook are never stored on the student record. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On the flip side, Gradebook PDFs can be generated \/ emailed at any time, without having to create or <a href=\"https:\/\/blog.quickschools.com\/2018\/11\/15\/locking-publishing-report-cards\/\">lock a session<\/a>. You don&#8217;t even have to engage the teachers to enter comments, since public comments from the Gradebook are automatically included.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you have more questions about using the Gradebook to generate Progress Reports, please chat with us online. We\u2019d love to hear from you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>It\u2019s that time of year where you\u2019re scrambling to send parents \/ students some information about their academic performance. In many cases, you can send home a report card via our Report Cards module. But if you\u2019re looking for something quick and easy, you could optionally send a snapshot of the Gradebook, and use that [&hellip;]<\/p>\n","protected":false},"author":5617131,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_crdt_document":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"Use the Gradebook in QuickSchools to produce Progress Reports that can be emailed directly to students and parents.","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false,"jetpack_post_was_ever_published":false},"categories":[28883],"tags":[],"class_list":["post-5884","post","type-post","status-publish","format-standard","hentry","category-tips-and-tutorials"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Progress Reports from Gradebook - QuickSchools Blog<\/title>\n<meta name=\"description\" content=\"If you\u2019re looking for something quick and easy, you could optionally send a snapshot of the Gradebook, and use that as a Progress Report.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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