{"id":4105,"date":"2018-07-09T13:07:09","date_gmt":"2018-07-09T20:07:09","guid":{"rendered":"http:\/\/blog.quickschools.com\/?p=4105"},"modified":"2018-07-12T10:31:51","modified_gmt":"2018-07-12T17:31:51","slug":"online-forms-saving-your-submission","status":"publish","type":"post","link":"https:\/\/blog.quickschools.com\/2018\/07\/09\/online-forms-saving-your-submission\/","title":{"rendered":"Online Forms: Saving Your Submission"},"content":{"rendered":"
<\/div>

In the Online Forms<\/a> module in QuickSchools<\/a>, there is a little known capability to allow applicants to save their online form, and submit it later. This is particularly useful if your form packet contains a large number of forms. Just be sure to turn on the feature when you\u2019re configuring the Online Form Packet. Here\u2019s what it looks like:<\/span><\/p>\n

 <\/p>\n

\"Configure
Configure Online Form Packet for Non-Authenticated Users<\/figcaption><\/figure>\n

Once enabled, when an applicant accesses the Online Form via your public web page, they\u2019ll be greeted with 2 options:<\/span><\/p>\n

\"Online
Online Form with Retrieval by Unauthenticated Users<\/figcaption><\/figure>\n

When applying for the first time, after clicking “New Submission<\/em>“, the applicant will need to fill in his\/her name and email address:<\/span><\/p>\n

\"Creating<\/p>\n

Once submitted, the system will display the reference number:<\/span><\/p>\n

\"Reference
Reference Number for Online Form Submissions<\/figcaption><\/figure>\n

When the applicant comes back to the site, applicant can then click on \u201cRetrieve Submission<\/em>\u201d, and the system will prompt the user for the email address and reference number:<\/span><\/p>\n

\"Retrieving
Retrieving a saved Online Form Submission<\/figcaption><\/figure>\n

Multiple Submissions<\/h2>\n

It is possible for one applicant to have several submissions. In this case, the applicant would have separate reference numbers for each application.<\/span><\/p>\n

Controlling Submissions<\/h2>\n

When configuring an Online Form Packet, there is an option labelled \u201cUsers can only retrieve an existing submission<\/em>\u201d. This is for cases where you don\u2019t want parents to freely create new applications online. Instead, they have to contact the school, and the school will invite the parent. During this process, a reference number is created, and communicated to the parent.\u00a0<\/span><\/p>\n

To invite a parent to the Online Form Packet, open the list of submissions for the associated Online Form Packet, and click on “New Submission<\/em>“. This will prompt the user for the applicants name and email:<\/p>\n

\"Inviting
Inviting an applicant with Reference Number<\/figcaption><\/figure>\n

Once you fill this in and click “Save”, the reference number will appear:<\/p>\n

\"Reference
Reference Number for Manually Invited Applicants<\/figcaption><\/figure>\n

You can then communicate this Reference Number to the applicant as necessary (via phone, over the counter, etc)<\/p>\n

Recovering the Reference Number<\/h2>\n

In the event the applicant forgets their reference number, you can access their application form, and use the Email function to send out the reference number. The Mail Merge function contains a list of fields you can use, which includes the Reference Number:<\/span><\/p>\n

\"Mail<\/p>\n

If you think you\u2019ll be doing this often, you can create an email template with all the required fields, so that the applicant gets their info in an email. Here\u2019s an example:<\/span><\/p>\n

\"Email<\/p>\n

Please note that the URL in the sample email above is taken from your Online Packet. Be sure to update that as appropriate. See below for example:<\/p>\n

\"Public
Public URL for Online Form Packets<\/figcaption><\/figure>\n

Do let us know if you have any further questions or comments about this.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

In the Online Forms module in QuickSchools, there is a little known capability to allow applicants to save their online form, and submit it later. This is particularly useful if your form packet contains a large number of forms. Just be sure to turn on the feature when you\u2019re configuring the Online Form Packet. Here\u2019s […]<\/p>\n","protected":false},"author":5617131,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false,"jetpack_post_was_ever_published":false},"categories":[46802671,28883],"tags":[],"class_list":["post-4105","post","type-post","status-publish","format-standard","hentry","category-new-features-releases","category-tips-and-tutorials"],"yoast_head":"\nOnline Forms: Saving Your Submission - QuickSchools Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.quickschools.com\/2018\/07\/09\/online-forms-saving-your-submission\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Online Forms: Saving Your Submission - QuickSchools Blog\" \/>\n<meta property=\"og:description\" content=\"In the Online Forms module in QuickSchools, there is a little known capability to allow applicants to save their online form, and submit it later. 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