{"id":2864,"date":"2014-01-03T04:04:15","date_gmt":"2014-01-03T12:04:15","guid":{"rendered":"http:\/\/blog.quickschools.com\/?p=2864"},"modified":"2014-03-05T07:37:37","modified_gmt":"2014-03-05T15:37:37","slug":"custom-fields-for-re-enrollment-and-permissions-slips","status":"publish","type":"post","link":"https:\/\/blog.quickschools.com\/2014\/01\/03\/custom-fields-for-re-enrollment-and-permissions-slips\/","title":{"rendered":"Re-Enrollment and Permissions Slips"},"content":{"rendered":"
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Our new Student Custom Fields<\/a> module is a powerful tool for collecting all kinds of data from all the different users accessing your QuickSchools account. And this comes from the ability for school administrators to define which users can edit which fields:<\/p>\n

\"Adding<\/a>
Adding a New Custom Field<\/figcaption><\/figure>\n

Here we discuss 2 scenarios for using the Student Custom Fields to allow parents to interact with the school by recording important information about the student.<\/p>\n

Student Re-Enrollment<\/h1>\n

At the end of the school year, it\u2019s often difficult to determine which parents will be re-enrolling their children for the new school year. One way of doing this is by creating a custom fields section for parents to record this information. Here an example:<\/p>\n

STEP 1: Create the Custom Fields<\/h2>\n

Open a student record while logged in as a school administrator, and go to the “Custom Fields” tab. From there, just add the appropriate fields using the “Add Custom Field” button.<\/p>\n

\"Create<\/a>
Create Custom Re-Enrollment Fields<\/figcaption><\/figure>\n

STEP 2: Configure the Custom Fields<\/h2>\n

After clicking the “Configure” button, you can then define who has read\/write access to each custom field that you created. You can also use this field to sort or edit fields as well, as discussed in the original post<\/a>:<\/p>\n

\"Configure<\/a>
Configure Custom Re-Enrollment Fields<\/figcaption><\/figure>\n

Just make sure that you’ve allowed “All Parents” to edit the field by adding them to the “Who can edit” column.<\/p>\n

STEP 3: Announce new fields to parents<\/h2>\n

You can announce the new fields either via a Mass Message<\/a>, or via a Portal Announcement<\/a>. When parents log in and go to the “Custom Fields” tab, they’ll see the following:<\/p>\n

\"Parent<\/a>
Parent View of Custom Re-Enrollment Fields<\/figcaption><\/figure>\n

STEP 4: Use the Reports module to consolidate results<\/h2>\n

Finally, you can use the “Student Custom Fields” report to view what has been entered for each field.<\/p>\n

Using this information, you can continue with setting up the new school year before manually de-activating students who will not be returning.<\/p>\n

Permission Slips<\/h1>\n

Very similar to Student Re-Enrollment, you can set up the custom fields as follows:<\/p>\n

\"Custom<\/a>
Custom Fields for Permission Slips<\/figcaption><\/figure>\n

Just follow the same steps as discussed above (with Re-Enrollment):<\/p>\n