{"id":2377,"date":"2013-07-09T07:11:40","date_gmt":"2013-07-09T14:11:40","guid":{"rendered":"http:\/\/blog.quickschools.com\/?p=2377"},"modified":"2013-07-09T16:09:58","modified_gmt":"2013-07-09T23:09:58","slug":"setting-up-subjects-and-enrollment","status":"publish","type":"post","link":"https:\/\/blog.quickschools.com\/2013\/07\/09\/setting-up-subjects-and-enrollment\/","title":{"rendered":"Setting up Subjects and Enrollment"},"content":{"rendered":"
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If you\u2019ve already promoted your students to the new school year<\/a>, you\u2019ve probably already copied over your subject\/course offering<\/a> as well. And one of the things you should do before you start enrolling students into subjects\/courses is to update your subject\/course offering. This is the third installment of the QuickSchools Summer Series<\/a>.<\/p>\n

Step 1:\u00a0 Adding \/ Inviting New Teachers<\/h2>\n

Before you begin, you should make sure you\u2019ve added \/ invited new teachers to your QuickSchools<\/a> account. You\u2019ll need to do this if the new teachers will be teaching subjects \/ courses for the new school year. Just click on the “Add Teacher<\/em>” button from the “Teachers<\/em>” listing:<\/p>\n

\"Add<\/a>
Add \/ Invite New Teacher<\/figcaption><\/figure>\n

You will need school admin privileges to add\/edit teacher records. Be sure NOT to remove the old teachers yet. You\u2019ll do this at the end, AFTER you\u2019ve re-assigned their subjects to new teachers.<\/p>\n

Step 2:\u00a0 Reviewing your course \/ subject offering<\/h2>\n

Before we change the courses that you\u2019re offering for the new school year, it helps to review what you have at the moment. And there\u2019s an excellent report we can run for this, called the \u201cSubject Enrollment Summary<\/em>\u201d report. You should run the \u201cSubject Enrollment by Grade<\/em>\u201d format for best results:<\/p>\n

\"Subject<\/a>
Subject Enrollment Summary Report<\/figcaption><\/figure>\n

If you don\u2019t have access to the report, you\u2019ll need to check with your school admin. It\u2019s also most likely on the third page of your list of reports. When you \u201cView<\/em>\u201d the report, it will look something like this:<\/p>\n

\"Subject<\/a>
Subject Enrollment by Grade<\/figcaption><\/figure>\n

After making your changes, you can always re-run this report, to make sure the course \/ subject offering for the new school year is accurate and correct.<\/p>\n

Step 3: Updating your course \/ subject offering<\/h2>\n

You can update your course offering by going to the \u201cSubjects<\/em>\u201d > \u201cSubject Setup<\/em>\u201d menu (for Colleges, the menu is labelled \u201cCourses<\/em>\u201d > \u201cCourse Setup<\/em>\u201d):<\/p>\n

\"QuickSchools<\/a>
QuickSchools Subject Setup<\/figcaption><\/figure>\n

Note here, that subjects displayed on this screen are from the Activated Academic Term, so be sure you have the correct term activated before making changes.<\/i><\/p>\n

If you click on \u201cEdit<\/em>\u201d next to an existing subject, you can do the following:<\/p>\n