{"id":2363,"date":"2013-07-07T09:23:00","date_gmt":"2013-07-07T16:23:00","guid":{"rendered":"http:\/\/blog.quickschools.com\/?p=2363"},"modified":"2013-07-07T09:23:00","modified_gmt":"2013-07-07T16:23:00","slug":"promoting-and-graduating-students","status":"publish","type":"post","link":"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/","title":{"rendered":"Promoting and Graduating Students"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div><p>The process of promoting and graduating your students in <a title=\"Powerfully Simple School Management\" href=\"http:\/\/www.quickschools.com\">QuickSchools<\/a> at the end of the school year is really quite easy. You simply have to map how students are promoted, and with a simple click of a button, all your students are promoted to the new school year. Here are some pointers:<\/p>\n<h2>Step 1: \u00a0Go to \u201cNew Semester Setup\u201d &gt; \u201cCreate Year &amp; Semester\u201d<\/h2>\n<p>If you click on \u201c<em>New Semester Setup<\/em>\u201d, this is what you\u2019ll see:<\/p>\n<figure id=\"attachment_2366\" aria-describedby=\"caption-attachment-2366\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_3.png\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2366\" data-permalink=\"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/promote_3\/\" data-orig-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_3.png?fit=1031%2C653&amp;ssl=1\" data-orig-size=\"1031,653\" data-comments-opened=\"1\" data-image-title=\"New Semester Setup Guide\" data-image-description=\"&lt;p&gt;New Semester Setup Guide&lt;\/p&gt;\n\" data-image-caption=\"&lt;p&gt;New Semester Setup Guide&lt;\/p&gt;\n\" data-large-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_3.png?fit=809%2C512&amp;ssl=1\" class=\"size-large wp-image-2366\" alt=\"New Semester Setup Guide\" src=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_3.png?resize=600%2C380\" width=\"600\" height=\"380\" \/><\/a><figcaption id=\"caption-attachment-2366\" class=\"wp-caption-text\">New Semester Setup Guide<\/figcaption><\/figure>\n<p>This page is intended to be a guide, with descriptions on what functions are available to you. You can also click on the \u201c<em>Create New Semester and Year<\/em>\u201d button here. This is essentially the same as clicking on the \u201c<em>Create Year &amp; Semester<\/em>\u201d sub-menu.<\/p>\n<h2>Step 2: Fill in the form, and submit<\/h2>\n<p>Once you\u2019re on the \u201c<em>Create Year &amp; Semester<\/em>\u201d screen, it\u2019ll look something like this:<!--more--><\/p>\n<figure id=\"attachment_2365\" aria-describedby=\"caption-attachment-2365\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_4.png\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2365\" data-permalink=\"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/promote_4\/\" data-orig-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_4.png?fit=1060%2C1216&amp;ssl=1\" data-orig-size=\"1060,1216\" data-comments-opened=\"1\" data-image-title=\"Create New Academic Year\" data-image-description=\"&lt;p&gt;Create New Academic Year&lt;\/p&gt;\n\" data-image-caption=\"&lt;p&gt;Create New Academic Year&lt;\/p&gt;\n\" data-large-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_4.png?fit=809%2C928&amp;ssl=1\" class=\"size-large wp-image-2365\" alt=\"Create New Academic Year\" src=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_4.png?resize=600%2C688\" width=\"600\" height=\"688\" \/><\/a><figcaption id=\"caption-attachment-2365\" class=\"wp-caption-text\">Create New Academic Year<\/figcaption><\/figure>\n<p>The form is pretty self-explanatory. Some quick tips:<\/p>\n<ul>\n<li>Make sure you have the correct academic term activated. QuickSchools will use this as a baseline for promoting the students. QuickSchools will also copy over subjects from the activated academic term into the new academic term, which you can change later without effecting subjects from the previous academic terms.<\/li>\n<li>If you\u2019ve already created future academic terms via the \u201c<em>View All Semesters<\/em>\u201d menu, you can simply select the academic term from the dropdown. Otherwise, just fill in the fields for the new academic year and term, including the start and end dates of the academic term.<\/li>\n<li>The system will try to promote the students to the correct grade levels. You should review and make any appropriate changes. You can also specify the new homeroom teachers for grades in the new school year as well.<\/li>\n<li>Finally, just click on the \u201c<em>Create New Semester<\/em>\u201d button at the bottom. The process only takes 1-2 minutes, depending on the number of students and subjects in your account. And then you\u2019re done!<\/li>\n<\/ul>\n<p>Once this process is completed, you can review the activated academic term via the \u201c<em>View All Semesters<\/em>\u201d menu:<\/p>\n<figure id=\"attachment_2364\" aria-describedby=\"caption-attachment-2364\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_5.png\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2364\" data-permalink=\"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/promote_5\/\" data-orig-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_5.png?fit=1039%2C809&amp;ssl=1\" data-orig-size=\"1039,809\" data-comments-opened=\"1\" data-image-title=\"View All Semesters\" data-image-description=\"&lt;p&gt;View All Semesters&lt;\/p&gt;\n\" data-image-caption=\"&lt;p&gt;View All Semesters&lt;\/p&gt;\n\" data-large-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_5.png?fit=809%2C630&amp;ssl=1\" class=\"size-large wp-image-2364\" alt=\"View All Semesters\" src=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_5.png?resize=600%2C467\" width=\"600\" height=\"467\" \/><\/a><figcaption id=\"caption-attachment-2364\" class=\"wp-caption-text\">View All Semesters<\/figcaption><\/figure>\n<p>Note here that you can also initiate promotion of students via this screen as well. This is because, if you attempt to <a title=\"Activating a Semester\" href=\"http:\/\/blog.quickschools.com\/2013\/03\/15\/activating-a-semester\/\">activate an academic term or year that is empty<\/a>, the system will prompt you to the appropriate screens for further action. You can read more about this in our article about <a title=\"Activating a Semester\" href=\"http:\/\/blog.quickschools.com\/2013\/03\/15\/activating-a-semester\/\">Activating a Semester<\/a>.<\/p>\n<h2>Question: What if I don\u2019t see the \u201cNew Semester Setup\u201d menu?<\/h2>\n<p>If you don\u2019t see the \u201c<em>New Semester Setup<\/em>\u201d menu, it most likely has not been enabled for you. If you\u2019re a <a title=\"Managing User Access via the Features Page\" href=\"http:\/\/blog.quickschools.com\/2013\/05\/03\/managing-user-access-via-the-features-page\/\">school administrator<\/a>, you can click on \u201c<em>Features<\/em>\u201d and then on \u201c<em>Edit overall settings<\/em>\u201d:<\/p>\n<figure id=\"attachment_2368\" aria-describedby=\"caption-attachment-2368\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_1.png\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2368\" data-permalink=\"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/promote_1\/\" data-orig-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_1.png?fit=1038%2C463&amp;ssl=1\" data-orig-size=\"1038,463\" data-comments-opened=\"1\" data-image-title=\"QuickSchools Features Page\" data-image-description=\"&lt;p&gt;QuickSchools Features Page&lt;\/p&gt;\n\" data-image-caption=\"&lt;p&gt;QuickSchools Features Page&lt;\/p&gt;\n\" data-large-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_1.png?fit=809%2C361&amp;ssl=1\" class=\"size-large wp-image-2368\" alt=\"QuickSchools Features Page\" src=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_1.png?resize=600%2C267\" width=\"600\" height=\"267\" \/><\/a><figcaption id=\"caption-attachment-2368\" class=\"wp-caption-text\">QuickSchools Features Page<\/figcaption><\/figure>\n<p>This will bring up the following pop-up:<\/p>\n<figure id=\"attachment_2367\" aria-describedby=\"caption-attachment-2367\" style=\"width: 600px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_2.png\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2367\" data-permalink=\"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/promote_2\/\" data-orig-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_2.png?fit=808%2C630&amp;ssl=1\" data-orig-size=\"808,630\" data-comments-opened=\"1\" data-image-title=\"Edit Overall Settings in QuickSchools\" data-image-description=\"&lt;p&gt;Edit Overall Settings in QuickSchools&lt;\/p&gt;\n\" data-image-caption=\"&lt;p&gt;Edit Overall Settings in QuickSchools&lt;\/p&gt;\n\" data-large-file=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_2.png?fit=808%2C630&amp;ssl=1\" class=\"size-large wp-image-2367\" alt=\"Edit Overall Settings in QuickSchools\" src=\"https:\/\/i0.wp.com\/blog.quickschools.com\/wp-content\/uploads\/2013\/07\/promote_2.png?resize=600%2C467\" width=\"600\" height=\"467\" \/><\/a><figcaption id=\"caption-attachment-2367\" class=\"wp-caption-text\">Edit Overall Settings in QuickSchools<\/figcaption><\/figure>\n<p>Simply add your name to the section labelled \u201c<em>New Semester Setup<\/em>\u201d. After saving, the \u201c<em>New Semester Setup<\/em>\u201d menu should appear along the top navigation bar.<\/p>\n<h2>Conclusion<\/h2>\n<p>Once you\u2019ve promoted your students (which incidentally also copies the subjects to the new academic term), you can continue with updating your course offering. This is discussed further in our <a title=\"QuickSchools Summer Series\" href=\"http:\/\/blog.quickschools.com\/2013\/07\/06\/quickschools-summer-series\/\">QuickSchools Summer Series<\/a>, which you should check out as well. As always, if you have further questions, feel free to come chat with us!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The process of promoting and graduating your students in QuickSchools at the end of the school year is really quite easy. You simply have to map how students are promoted, and with a simple click of a button, all your students are promoted to the new school year. Here are some pointers: Step 1: \u00a0Go [&hellip;]<\/p>\n","protected":false},"author":5617131,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_wpcom_ai_launchpad_first_post":false,"_jetpack_hide_featured_image":false,"_jetpack_featured_image_duplicate_dismissed":0,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"{title}\n\n{excerpt}\n\n{url}","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false,"jetpack_post_was_ever_published":false},"categories":[1],"tags":[],"class_list":["post-2363","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Promoting and Graduating Students - QuickSchools Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.quickschools.com\/promoting-and-graduating-students\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Promoting and Graduating Students - QuickSchools Blog\" \/>\n<meta property=\"og:description\" content=\"The process of promoting and graduating your students in QuickSchools at the end of the school year is really quite easy. You simply have to map how students are promoted, and with a simple click of a button, all your students are promoted to the new school year. 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